Invoice fields Nota prints
A usable invoice is a letter that a payable clerk can match to a purchase. Missing From or Bill to is why the download button refuses to fire.
From is you: trading name, email, address. If your country requires a company number or VAT ID on every bill, put it in Address. We do not scrape a registry.
Bill to is the paying entity, not the intern who commissioned the work. Use the legal name on their contract. Cyrillic and Latin both embed.
Invoice number must be unique in your own books. The default INV-date-001 is a starter, not a guarantee against collisions. Change it when you already issued 001 today.
Issue date is when the bill exists. Due date is when money should arrive. Default gap is 14 days. Net 7 and net 30 are your contract, not ours.
Line items need a description humans can audit (“Homepage design, August”) plus quantity and unit price. “As discussed” plus a blank price will not download. Quantity can be fractional (1.5 days).
Discount is money off the subtotal. Tax % applies after that. Details and a worked example: tax and discount.
Notes are for payment rails: IBAN, correspondent bank, Kaspi phone, PayPal email, “quote #441”. Do not put card CVVs here.
Logo is optional. PNG or JPEG, under 2 MB, checked by file header. It sits on the right of the header, scaled to about 110×44 points so it cannot cover the word INVOICE.
Nota does not print a QR code, a wet signature box, or a perforated remittance slip. If your buyer’s AP system demands those, this is the wrong tool — say so on contact and use their template.
From, Bill to, invoice number, issue date, due date, currency, lines, discount, tax, notes, optional logo — that is the set. Nota will not invent a VAT registration field that your country requires if you did not type it into Notes. Put the legal lines you need in From or Notes as text. Do not expect a hidden “compliance pack” behind a toggle. The PDF is one A4. Long notes clip. Extra line items that do not fit above the totals block are omitted with a note rather than spilling onto page two. If you need a multi-page statement of work, write that elsewhere and attach both files in your own mail.
Start filling on the invoice form.